City Administrative & Financial Policies
City Administrative & Financial Policies are defined as those policies and procedures of the City that have risen to the level of importance of being considered and adopted by the Reedley City Council. Policies may address a wide range of topics from employee benefits, to purchasing, debt management, or fund balances. Unless the specific enabling resolution states otherwise, policies approved by the City Council are considered to be in effect beginning with the approval date, and continuing on until amended by resolution in the future. This page contains a chronological listing of policies adopted by the Council, including a brief description of the policy and link to the actual resolution. This list is an ongoing project, as previously approved policies are located and new ones are added.
The City has a full policies & procedures manual for employees, also adopted by the City Council, which can be found here. Each City Department/Division also has their own policies & procedures that govern specific areas of their individual operations.
Annual Statement of Investment Policy – Adopted 3-12-19
The City Council adopted Resolution No. 2019-020 approving the annual submittal of the City's Investment Policy. Government Code Section 53646(a) requires that a public entity's investment policy be reviewed annually by the governing body or an investment committee.
Consultant Selection Process for Federal & State Funded Transportation Projects - Adopted 2-13-18
Resolution 2018-013 establishes the consultant selection process for architectural and engineering services related to Federal and State funded transportation projects. The resolution complements, but does not replace, the City policy for the Selection & Compensation of Professional Consultants for Public Improvement Projects, adopted 10-27-2009, found further down on this page.City Retiree Medical Benefit Schedule Amended & Restated - Adopted 10-24-17
Resolution 2017-090 amended and restated the retiree medical benefit schedule and eligibility requirements, and supersedes Resolutions 2016-102, 2015-045, 2014-090 & 2013-083.Annual Statement of Investment Policy – Adopted 3-13-18
The City Council adopted Resolution No. 2018-018 approving the annual submittal of the City's Investment Policy. There were no changes to the policy from 2017. Government Code Section 53646(a) requires that a public entity's investment policy be reviewed annually by the governing body or an investment committee.Authorizing Certain Personnel to Sign Payment Checks Drawn on the City Treasury - Adopted 3-14-17
Resolution 2017-15 authorizes certain City Personnel as authorized signers on City payment checks as required by Reedley Municipal Code Section 1-9A-3.City Retiree Medical Benefit Schedule Amended & Restated - Adopted 10-11-16
Resolution 2016-102 amended and restated the retiree medical benefit schedule and eligibility requirements, and supersedes Resolutions 2015-045, 2014-090 & 2013-083.Inclusion of properties within the City's jurisdiction in the California Home Finance Authority Program - Adopted 10-13-15
Resolution 2015-096 consents to inclusion of properties within the City's jurisdiction in the California Home Finance Authority, program to finance renewable energy generation, energy and water efficiency improvements and electric vehicle charging infrastructure and approving associate membership in the joint exercise of powers authority related theretoInclusion of properties within the City's jurisdiction in the California Home Finance Authority Community Facilities District No. 2014-1- Adopted 10-13-15
Resolution 2015-095 consents to finance renewable energy improvements, energy efficiency and water conservation improvements and electric vehicle charging infrastructure and approving associate membership in the joint exercise of powers authority related theretoUniform Public Construction Cost Accounting Act - Adopted 09-08-15
Resolution 2015-089 elects under Public Code Section 22030 to become subject to uniform public construction cost accounting procedures set forth in the UPCCAA and to the Commission's policies and procedures manual and cost accounting review procedures.Volunteer Firefighters Mutual Aid Compensation Policy - Adopted 08-11-15
Resolution 2015-079 outlines the City's compensation and reimbursement practice for the members of the Reedley Volunteer Fire Department and the City when participating in mutual aid activities for the State of California and Federal Fire Agencies.Deferral of Development Impact Fees & Notice of Lien – Adopted 05-26-15
Resolution 2015-052 sets forth a process for the payment and deferral of development impact fees, memorialized through an Agreement and Notice of Lien.City Retiree Medical Benefit Schedule Amended & Restated - Adopted 05-12-15
Resolution 2015-045 amended and restated the retiree medical benefit schedule and eligibility requirements, and supersedes Resolutions 2014-090 & 2013-083.ACA Premium Contribution Formula for Eligible Part-time Employees - Adopted 04-14-15
Resolution 2015-033 establishes the City of Reedley's maximum premium contribution formula for eligible part-time employees who average 30 hours or more per week and are subject to the provisions of the Patient Protection and Affordability Care Act.Industrial Disability Retirement Determination & Appeal Procedures - Adopted 2-24-15
Resolutions 2015-015 & 016 establish the City's procedures for Industrial Disability Retirement determinations and appeals.Capital Financing & Debt Management Policy - Adopted 02-24-15
Resolution 2015-017 establishes a Capital Financing and Debt Management Policy to establish written guidelines, allowances, and restrictions that guide debt issuance practices, management of a debt portfolio, and adherence to various laws and regulations.Paid Sick Leave Policy for Part-Time Employees - Adopted 2-24-15
Resolution 2015-014 adopted the City's paid sick leave policy pursuant to AB 1522 for part-time and hourly rated employees, specifically establishing the accrual method and the minimum paid sick leave usage requirement.City Retiree Medical Benefit Schedule Amended & Restated - Adopted 12-09-14
Resolution 2014-090 amended and restated the retiree medical benefit schedule and eligibility requirements, and supersedes Resolution 2013-083 which originally established the benefit.Fund Balance Policy for the City General Fund - Adopted 4-08-14
Resolution 2014-027 establishes, for the first time, a policy for the City to work towards and maintain a minimum level of cash on hand, equivalent to 60 days operating expenditures, in the City's General Fund Reserve.Fund Balance Policy for City Water, Wastewater, & Solid Waste Enterprise Funds - Adopted 2-25-14
Resolution 2014-017 establishes, for the first time, a policy for the City to maintain a minimum level of working capital, equivalent to 45 days operating expenditures, in the City's Water, Wastewater, and Solid Waste enterprise funds. The targets/thresholds set forth in this policy are evaluated annually, and the results can be found on the Financial Information page.City Retiree Tiered Medical Benefits - Adopted 9-24-13
Resolution 2013-083 established a tiered medical benefit structure and minimum eligibility requirements for City retirees and dependents. This resolution has since been superseded by Resolution 2014-090, adopted December 9, 2014, which revised and restated the benefit schedule and eligibility requirements.Environmentally Preferable Purchasing Policy – Adopted 08-13-13
Resolution 2013-072 establishes an Environmentally Preferable Purchasing Policy (EPPP). The City provides that all Departments, shall, whenever possible, use recycled products and recycled materials to meet their needs. The policy is enacted to demonstrate compliance with the Waste Management Reduction Act and to foster market development for recycled products.City Manager Approval Authority for Claims - Adopted 3-12-13
Resolution 2013-013 amended the authority delegated to the City Manager to administer and manage claims and actions against the City, its officers, or employees, and claims and actions of the City.Disposition of Surplus City Property, Junk Material and Scrap Metal - Adopted 10-23-12
Resolution 2012-083 establishes the City's policy to maximize the residual value of surplus property, junk material and scrap metal, and establish procedures that provide for the sale of property to the highest bidder, property is transferred appropriately, and that sale records are maintained..Business License Issuance and Renewal Policy - Adopted 4-24-12
Resolution 2012-034 establishes a policy that the City will no longer issue or renew a business license if the business has delinquent City fees.Guidelines for Sponsorship of Special Events & Youth Sports Events - Adopted 3-27-12
Resolution 2012-020 establishes specific guidelines and criteria that must be met for organizations to receive City sponsorship of a special event or youth sports event. This policy will be reviewed on a regular basis.Establishment of Volume-Based Metered Water Rates & Annual CPI Increases - Adopted April 2010
Establishment of Average Winter Water Usage Billing for Non-Residential Sewer Rates - Approved October 2011
Establishment of Average Winter Water Usage Billing for Non-Residential Sewer Rates - Approved October 2011
On October 11, 2011, the City Council approved an Average Winter Water Usage (AWWU) billing method for all non-residential sewer accounts. Included in the attached staff report is a page describing how AWWU is calculated and applied.
Resolution 2010-037 approves volume-based metered water rates effective May 1, 2010 and establishes an annual rate increase methodology using a 10 year running average of the Consumer Price IndexPolicy for Selection & Compensation of Professional Consultants for Public Improvement Projects - Adopted 10-27-09
This policy guides the selection and compensation of professional consultants for feasibility studies, master plans, design, field supervision, and related services for public improvement projects.Election to Cover Volunteers under Workers' Compensation - Adopted 7-24-01
Resolution No. 2001-055 authorizes the City to provide workers' compensation coverage to volunteer participants as authorized by the City to perform certain services.Consent to Self-Insure Workers' Compensation Liabilities - Adopted 4-24-01
Resolution No. 2001-037 authorized the City Manager to apply with the State of California, for a Certificate of Consent to Self-Insure Workers' Compensation Liabilities for the City. The City is self-insured for workers' compensation through membership in a risk pool, specifically the Central San Joaquin Valley Risk Management Authority http://www.csjvrma.org/Council Member Premium Reimbursement - Adopted 4-23-96
Resolution 96-051 amended Resolution 4379, originally adopted January 22, 1991, establishing the benefits premium reimbursement structure for Council members. Resolution 96-051 amended the original resolution to include the Volunteer Fire Chief..Employer-Employee Relations Procedures - Adopted 02-07-1978
Resolution 3013 adopting an Employer-Employee Relations Procedures.
City Council Policies & Protocols
In 2013, the City Council & City Manager began the task of establishing a Council Protocol Manual designed to assist the City Council, staff, and others by memorializing existing policies, procedures and the general ways of doing things. Its purpose is also to improve the efficiency and effectiveness of Council, staff, and others. The manual should be viewed as an instructive source of guidance so that accepted practices are documented and expectations are clarified. At this early stage, the manual is a work in progress, therefore at this time, sections of policy and protocols will be included below as they are considered and adopted; with a consolidated document coming at a later date when there are a sufficient number of sections to work with.
Expense Reimbursement, Travel & Conference Policy for Elected and Appointed Legislative Body Officials – Adopted December 2018
Procedure for the Selection of the Mayor and Mayor Pro Tempore - Adopted January 2015
Council Meeting Protocols - Adopted September 2013
Invocation Policy & Document Submittal Policy - Adopted December 2013